Reports to Director of Administration
The purpose of this position is to administer a varied portfolio of Fund structures in conjunction with the Senior Client Relationship Manager / Associate Director – Administration.
Key responsibilities:
- Co-ordinate all company secretarial matters, including convening Board meetings, production of Board packs, attendance and preparation of minutes for Board meetings for a portfolio of London Stock Exchange (“LSE”) Premium Listed and The International Stock Exchange (“TISE”) investment companies
- Co-ordinate the timing of meetings and the drafting and publication of circulars, market news announcements, FCA and LSE forms and applicable submissions
- Manage corporate calendars and corporate actions, including dividend declarations and compliance with the dividend procedure timetable of the London Stock Exchange, issues of equity, and director/PDMR shareholder transactions
- Assist in the development of the corporate services function including new business opportunities and ongoing review of processes
- Maintain registers for corporate services entities and all records detailing all contractual relationships
- Work closely with the compliance function to ensure the compliance monitoring is adhered to and all statutory, regulatory and stock exchange filings are made in a timely manner
- Work closely with the investment company boards and service providers to ensure compliance with the listing rules and governance codes are adhered to
- Assist with staff queries on general company secretarial matters
- Act as a super user for company secretarial systems (Virtual Boardroom and Blueprint) including new user set up and dealing with staff queries
- Develop and maintain company secretarial proformas and templates
- Business development for the listed fund business including forging relationships with local and UK intermediaries
- Provide assistance in ad-hoc projects as required
- Supervise and assist in the training and development of staff
- Actively manage more junior members of staff and take charge of the appraisal process for direct reports
Skills, Knowledge, Expertise:
- Proven fund administration experience supported by a relevant professional qualification (ICSA Diploma level or equivalent)
- Sound technical financial services knowledge (to be supported through the Aztec Academy)
- Computer literacy, word processing and spread sheet skills are essential
- People management experience
- Evidence of full responsibility for a client relationship or a significant part of a major client relationship
General information:
- Act as a “B” level Authorised Signatory
We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.