Reports to Recruitment Manager
The purpose of this position is to provide administration support to the Recruitment team and wider business in matters of recruitment coordination and assistance. There is a key emphasis on accuracy, speed of turnaround and clear communication in line with supporting the business to obtain the right candidates to meet the business values and long-term needs.
Key responsibilities:
- Assist with all aspects of recruitment administration from application to onboarding, this will include liaising with candidates as well as multiple internal stakeholders, arranging interviews at all levels and preparing accurate offer and onboarding documentation.
- With oversight from the Resourcing Manager, lead the trainee recruitment across the Channel Islands, assisting with organising and attending in jurisdiction careers fairs, recruitment events or assessment days.
- Provide an efficient and effective service to the Group; ensuring all recruitment policies and procedures are followed
- Act as a point of contact with external recruitment specialists, ensuring positive relations are fostered with approved preferred agents.
- Assist managers with the maintenance and development of job descriptions for all roles within the Group and preparing advertisements or publishing roles to any external boards (i.e. ADEM, Gov.je)
- Work with the HR team to ensure all employees are fully screened prior to joining the Group to a satisfactory standard according to Group policies and procedures
- Assist with the applications of any various licence’s, work permits and visa’s according to business and candidate needs
- Assist in the implementation of effective recruitment strategies, policies and practices that support the achievement of the Group's business objectives
- Keep up to date with relevant employment laws, legislation and best practice in all relevant jurisdictions for the Group and ensure any changes are shared with the HR team
- Assist the Recruitment team to manage, develop and maintain a recruitment and retention strategy, policy and workflow to ensure minimum turnover within the Group, including ad-hoc project involvement.
- Assist when called upon to support the recruitment team in the review of candidate applications.
Skills, knowledge, expertise:
- Excellent attention to detail
- Able to work within a fast-paced environment
- Proven ability to quickly learn new information, processes, and procedures
- Strong internal and external communication and interpersonal skills, together with the proven ability to develop good working relationships within the business and with other service providers
- A positive and proactive approach to recruitment management
- Awareness of industry best practice on recruitment and of developments in all jurisdictions in which the Group operates to ensure effective levels of application
- Sound numeracy skills, data entry skills, attention to detail and accuracy
- Computer literacy skills are essential, advanced user of MS Office products
- Proven ability to meet deadlines and identify and deal with problems
We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.